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Posted by: John Brace | 10th October 2011

West Wirral Area Forum 6/10/2011, PACSPE (Parks and Countryside Services Procurement Exercise) contract Part 5

Dave Green, Director of Technical Services continued by saying that they had received specialist help in going to tender and there had been a massive consultation with undertakers, bowlers, Friends groups and others. He said the undertakers had been the most fun. They had tried to address things and wanted a three-way partnership between the contractor, the Friends groups/users and Wirral Council (who would provide the cash and infrastructure). There were Key Performance Indicators and partnership targets that the Friends groups and users would develop and the contractor would deliver. There was a £100,000 bonus of the contractor met all the Key Performance Indicators.

Mr. Green said it would introduce imagination and innovation. The Early Voluntary Redundancies had reduced the size of the contract down to £7.4 million. However he said there was flexibility and accountability. Due to the size of the contract, European procurement rules applied. An invitation to tender had gone to seven contractors and was scored on a 70% price & 30% quality basis and it had been agreed how quality would be measured.

Six of the seven contractors had beaten the £7.4 million by a “fair figure”. The Transfer of Undertakings (Protection of Employment) Regulations would affect about a hundred and fifty people working for Wirral Council. Tenders had gone out in mid-July using CHEST (the North West’s Local Authority Procurement Portal), which had led to the report to Cabinet on the 22nd September. The previous [Conservative/Lib Dem] administration had changed in May. The new [Labour] administration wanted to fully evaluate an in-house bid and how it could be delivered in-house.

On the 22nd September the Cabinet took the decision not to award the contract. The main reasons were to do with demonstrating value for money to the District Auditor, the governance report, Wirral Council’s ability to manage and dismiss contractors and concerns about inflation.


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