Why does this invoice for the Holiday Inn, York come to more than the £1,155.19 Merseyside Fire and Rescue Service paid for it in January 2016?

Why does this invoice for the Holiday Inn, York come to more than the £1,155.19 Merseyside Fire and Rescue Service paid for it in January 2016?

Why does this invoice for the Holiday Inn, York come to more than the £1,155.19 Merseyside Fire and Rescue Service paid for it in January 2016?

                                                    

Declaration of interest: The author of this piece is the Appellant in a First-Tier Tribunal case in which Merseyside Fire and Rescue Authority is the Second Respondent (EA/2016/0054).

Below is an invoice unearthed during my citizen’s audit of Merseyside Fire and Rescue Service. It appears to be for three not specified people in “Team Merseyside” at the Holiday Inn in York from the 27th December 2015 to the 1st January 2016.

It’s the first page of a multi page invoice from the Holiday Inn York. Sadly Merseyside Fire and Rescue Authority failed to provide the rest of the invoice as requested within the 30 working day deadline.

The payment is listed as £1,155.19 made on the 1st January 2016 to the Holiday Inn York. This amount doesn’t include VAT.

However the total on page one of the invoice comes to £1,638.48.

Even if you add the VAT to the amount paid at a rate of 20%, £1,155.19 * 120% only comes to £1,386.23p so it doesn’t make much sense to me.

However it’s possible although a dinner was included in the £80 a night price, that the room charges for bar food, room charges for rest food and a room charge for rest beverage were paid out of a different budget or by someone else. Or possibly some sort of discount was applied on the second missing page! Certainly the second page of the invoice would clear a lot of this up!

I could ask Merseyside Fire and Rescue Authority to provide the missing page or pages but they’ve already been quite cross at me (after charging me £40 for copies) at how much officer time is involved in finding an invoice for the inspection and how they couldn’t charge me for the inspection etc etc.

After all there are only have three hundred or so administrative staff working at Merseyside Fire and Rescue Service. Which when you consider all they have to do such as employee payroll, invoices, day-to-day admin it probably isn’t enough staff when you consider my request for invoices during the 30 day inspection period seemed to take at least between around nine and a dozen staff at Merseyside Fire and Rescue Service to deal with (maybe the costs they refer to are their own unique way of doing things?)

I won’t bother their auditors Grant Thornton with these sorts of trifling anomalies as their response is usually just we don’t know, ask Merseyside Fire and Rescue Service!

As their press office appear to be under instructions not to give out quotes on behalf of Merseyside Fire and Rescue Service to me I haven’t asked them for a quote either before publishing as it seems to be a futile exercise.

Holiday Inn York invoice Merseyside Fire and Rescue Service 1st January 2016 resized
Holiday Inn York invoice Merseyside Fire and Rescue Service 1st January 2016 resized

Holiday Inn York
Tadcaster Road
York, YO24 1QF
United Kingdom
Tel: +44(0)8719429085
Fax: +44(O)1904702804
mailto:reservations@hiyorkhotel.co.uk

(Holiday Inn logo)
Holiday Inn

Team Merseyside
Gb
ELLESMERE PORT LITTL
ch66 4py

Bill 2016000024
Date 01/01/2016
Room 037 Twin Room Non
Arrival 27/12/2015
Departure 01/01/2016
CRS Confirmation 61146719

Holiday Inn, York

Date Description Supplement Qty. Price Amount
27/12 Accommodation Dinner Brea 033 Merseyside, Team 1 80.00 80.00
27/12 Accommodation Dinner Brea 1 80.00 80.00
27/12 Accommodation Dinner Brea 214 Merseyside, Team 1 80.00 80.00
28/12 Accommodation Dinner Brea 033 Merseyside, Team 1 80.00 80.00
28/12 Accommodation Dinner Brea 1 80.00 80.00
28/12 Accommodation Dinner Brea 214 Merseyside, Team 1 80.00 80.00
28/12 Dinner Food Incl inc -1 36.00 -36.00
28/12 Room Charge Bar Food Check:2015051345 1 47.25 47.25
29/12 Accommodation Dinner Brea 033 Merseyside, Team 1 80.00 80.00
29/12 Accommodation Dinner Brea 1 80.00 80.00
29/12 Accommodation Dinner Brea 214 Merseyside, Team 1 80.00 80.00
29/12 Dinner Food Incl inc -1 36.00 -36.00
29/12 Room Charge Bar Food Check:2015051765 1 64.70 64.70
30/12 Accommodation Dinner Brea 033 Merseyside, Team 1 80.00 80.00
30/12 Accommodation Dinner Brea 1 80.00 80.00
30/12 Accommodation Dinner Brea 214 Merseyside, Team 1 80.00 80.00
30/12 Dinner Food Incl inc 033 Merseyside, Team -1 27.10 -27.10
30/12 Dinner Food Incl inc -1 36.00 -36.00
30/12 Room Charge Rest Food Check:2015051959 1 21.90 21.90
30/12 Room Charge Rest Food Check:2015051962 033 Mers 1 19.15 19.15
30/12 Room Charge Rest Food Check:2015052009 1 5.95 5.95
30/12 Room Charge Rest Food Check:2015052011 033 Mers 1 7.95 7.95
30/12 Room Charge Bar Food Check:2015051893 1 62.08 62.08
31/12 Accommodation Dinner Brea 033 Merseyside, Team 1 80.00 80.00
31/12 Accommodation Dinner Brea 1 80.00 80.00
31/12 Accommodation Dinner Brea 214 Merseyside, Team 1 80.00 80.00
31/12 Room Charge Rest Food Check:2015052073 1 85.70 85.70
31/12 Room Charge Rest Food Check:2015052173 1 108.80 108.80
31/12 Room Charge Rest Beverage Check:2015052073 1 15.00 15.00

This hotel is owned and operated by Kew Green Hotels (York) Limited under license from IHG Hotels.
Registered Office 2nd Floor, Dome Building, The Quadrant, Richmond, Surrey, TW9 1DT
Company Registration 9096181, VAT Number 798600878


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Why is Wirral Council being charged £49,047.35 a month for VAT on school meals by Edsential Community Interest Company?

Why is Wirral Council being charged £49,047.35 a month for VAT on school meals by Edsential Community Interest Company?

Why is Wirral Council being charged £49,047.35 a month for VAT on school meals by Edsential Community Interest Company?

                                                   

Wirral West Constituency Committee 30th June 2016 Left Cllr Jeff Green Chair Right David Armstrong Assistant Chief Executive
David Armstrong (right) Assistant Chief Executive (a company director of Edsential Community Interest Company) at a recent meeting of the Wirral West Constituency Committee (30th June 2016)

Updated 15#47;8#47;16 following responses by Edsential and Wirral Council

Below is an invoice from Edsential Community Interest Company to Wirral Council for school meals in December 2015 and operation charges from December 2015 to March 2016.

Edsential invoice to Wirral Borough Council 2nd January 2016 Wirral Schools meals and operation charges £404084.10
Edsential invoice to Wirral Borough Council 2nd January 2016 Wirral Schools meals and operation charges £404084.10

I’m puzzled as to why the school meals element for £245,236.75 attracts VAT at 20%, when Her Majesty’s Revenue and Custom’s guidance note on VAT on school meals would seem to (at least by my reading) state that school meals (apart from those to staff and visitors) are exempt from VAT.

Therefore I’m puzzled why this element of the bill attracts VAT of £49,047.35, when surely the amount should be different than this (if it was just for staff and visitor meals)?

However Wirral Council’s paid the VAT on the school meals charge from Edsential. This is per a month (and some of December no school meals will be served because of the Christmas holidays), so over the year it means the VAT could be a few hundred thousand?

This is well below the level of materiality or triviality which is why it probably doesn’t get picked up routinely, after all Edsential is a relatively new arrangement.

But when the taxpayer is funding free school meals, what’s the correct tax situation?

Both Wirral Council and Edsential have been in touch since this article was written and their responses are below.

Wirral Council reclaim the VAT back from HMRC and state that no VAT is charged to pupils for school meals, Edsential claim the VAT they charge Wirral Council is correct.

Updated 13/8/16 A reader, h/t to Nigel Draper points out this explanation about how VAT on school catering works from a different local authority.

Updated: 12/8/16 some replies on Twitter state that if Wirral Council was providing these services to schools then the catering services would be exempt from VAT, however the issue of whether schools are exempt from paying VAT on catering services are in related to a limited company owned by two local councils rather than the Wirral Council itself.

Updated 15/8/16:

Ian McGrady (Managing Director) of Edsential has responded with, “As a matter of policy we do not comment on commercially confidential relationships with our customers. However, I can confirm that our management of VAT complies with all HMRC guidance appropriate to our status as a Community Interest Company.”

Peter Molyneux of Wirral Council confirmed that when Metro Catering (an arm of Wirral Council) were providing a school meals service then VAT was not chargeable. Now Wirral Council contract with Edsential, Edsential charge Wirral Council VAT which Wirral Council then claim back from HMRC.

So Wirral Council do pay the VAT, but then claim it back on their monthly VAT return.

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What is in 13 Merseytravel/Liverpool City Region Combined Authority contracts and hundreds of pages of invoices relating to the 15/16 financial year?

What is in 13 Merseytravel/Liverpool City Region Combined Authority contracts and hundreds of pages of invoices relating to the 15/16 financial year?

What is in 13 Merseytravel/Liverpool City Region Combined Authority contracts and hundreds of pages of invoices relating to the 15/16 financial year?

Councillor Steve Foulkes (Labour) (right) speaking at a recent meeting of the Birkenhead Constituency Committee (28th July 2016) while Councillor Pat Cleary (Green) (left) listens
Councillor Steve Foulkes (Labour) (right) speaking at a recent meeting of the Birkenhead Constituency Committee (28th July 2016) | Councillor Pat Cleary (Green) (left) listens. Cllr Steve Foulkes is Merseytravel’s Lead Councillor for Finance and Strategy.

Merseytravel and the Liverpool City Region Combined Authority were the last public body to respond to my request to inspect and receive copies during the 30 working day period which was originally supposed to run starting on the 1st July 2016.

Interestingly the public notice for Merseytravel published on their website and the public notice for Liverpool City Region Combined Authority published on Merseytravel’s website, a Julie Watling (Merseytravel) stated in response to a FOI request on the 8th August 2016, that “This notice is not unfortunately on our website at this present time.”.

This was interesting as the 30 working day period isn’t allowed to start until the public notice is published!

However the FOI request went to an internal review and Julie Watling of Merseytravel responded on the 11th August stating that, “However I had been mistakenly informed that the information was not on the website, when in fact it was available at the following links:-”

Merseytravel public notice 15/16 FY

Liverpool City Region Combined Authority public notice 15/16 FY

But then, is it reasonable to expect an organisation to know what’s published on its own website and to answer Freedom of Information Act requests accurately or am I asking too much?

Which is the correct answer?

However the information (or to be more accurate part of the information) I requested arrived in the post yesterday (postage around £6.20 as it was special delivery guaranteed by 1pm) with a covering letter from a trainee solicitor and DVD.

Below is what was on the DVD. I did get a further email yesterday with a contract that had been mistakenly left off the DVD too.

Although the internal review clears up the issue about the public notice on Merseytravel’s website, for the Liverpool City Region Combined Authority it should’ve been published on the Liverpool City Region Combined Authority’s website, not Merseytravel’s.

So part of my objection I sent to the auditors yesterday still stands.

The invoices are split by the thirteen accounting periods that Merseytravel used during the 2015 2016 financial year, although why spoil the surprise when you can read for yourself below?

There are some interesting matters to be gleaned from the invoices and contracts, however I don’t have the time at present to blog about them in detail.

Invoices 2015 to 2016 financial year (Merseytravel and Liverpool City Region Combined Authority).

11.3 MARCH3-810124407-0001 Merseytravel LCRCA invoices 2016

11.2 MARCH2-810124324-0001 Merseytravel LCRCA invoices 2016

11.1 MARCH1-810124215-0001 Merseytravel LCRCA invoices 2016

10 FEBRUARY-809164910-0001 Merseytravel LCRCA invoices 2016

9 JANUARY-809164746-0001 Merseytravel LCRCA invoices 2016

8 DECEMBER-809164624-0001 Merseytravel LCRCA invoices 2015 2016

7 NOVEMBER-809164505-0001 Merseytravel LCRCA invoices 2015

6 OCTOBER-809164348-0001 Merseytravel LCRCA invoices 2015

5 AUGUST-810123950-0001 Merseytravel LCRCA invoices 2015

4 JULY-809164206-0001 Merseytravel LCRCA invoices 2015

3 JUNE-809164104-0001 Merseytravel LCRCA invoices 2015

2 MAY-809164000-0001 Merseytravel LCRCA invoices 2015

1 APRIL-809162613-0001 Merseytravel LCRCA invoices 2015

Contracts

1 contract with BLACC Consulting LLP (50 pages)

2 contract with Arriva Merseyside Ltd (14 pages)

3.1 Subsidised Bus Service Contracts (42 pages)

3.2 Subsidised Bus Service Contracts (148 pages)

4. Rolling Stock Project Engineering Consultancy Service Agreement Halcrow Group Limited (38 pages)

5. contract with Bircham Dyson Bell LLP (15 pages)

6. Deed to confirm the Consolidated Concession Agreement relating to the services for the carriage of passengers by railway to be provided by Merseyrail Electrics 2002 Limited (348 pages) (this was an additional contract not originally on the DVD received by email from Merseytravel on the afternoon of Thursday 11th August 2016)

7. TOC Related Services for the Design, Supply and Installation of Passenger Improvements at various Stations as part of the National Stations Improvement Programme (Merseyrail Electrics 2002 Limited) (25 pages)

8. Local Growth Fund (LGF) for Liverpool City Region Sustainable Transport Enhancement Package (Wirral Metropolitan Borough Council) (62 pages)

9. Funding Agreement for Liverpool South Parkway Real Time Information (Merseyrail Electrics 2002 Limited) (26 pages)

10. Merseytravel Consultancy Services Framework Agreement 2015-2019 For Consultancy Services (Various Lots) Kenyon Fraser Ltd (68 pages)

11. Framework Agreement for Consultancy Services for the Design of Travel Marketing Literature Kenyon Fraser Ltd (80 pages)

12. Lease for Mann Island HQ, Liverpool with Commerz Real Investmentgesellschaft mbH (acting on account of its open-ended fund Hausinvest) (74 pages)

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Why am I objecting to Wirral Council’s draft statement of accounts for the 2015/16 financial year?

Why am I objecting to Wirral Council’s draft statement of accounts for the 2015/16 financial year?

Why am I objecting to Wirral Council’s draft statement of accounts for the 2015/16 financial year?

                                       

Tom Sault (Acting Section 151 Officer) Wirral Council at the Audit and Risk Management Committee on the 13th June 2016
Tom Sault (Acting Section 151 Officer) Wirral Council at the Audit and Risk Management Committee on the 13th June 2016

Below is a copy of the public notice that Wirral Council has published on its website here about the period from 1st July 2016 to the 11st August 2016 when “interested persons” (which includes local government electors in the Wirral area, organisations that pay business rates in the Wirral area and those representing local government electors in the Wirral area) can inspect (amongst other things) invoices and contracts relating to the 2015/16 financial year.
Continue reading “Why am I objecting to Wirral Council’s draft statement of accounts for the 2015/16 financial year?”