A fictional conversation with our own legal department about Lyndale and other matters

A fictional conversation with our own legal department about Lyndale and other matters

A fictional conversation with our own legal department about Lyndale and other matters

                                                     

Councillor Tony Smith (Cabinet Member for Children and Family Services) at the Special Cabinet Meeting of 4th September 2014 to discuss Lyndale School L to R Cllr Stuart Whittingham, Cllr Tony Smith, Cllr Bernie Mooney and Lyndzay Roberts
Councillor Tony Smith (Cabinet Member for Children and Family Services) at the Special Cabinet Meeting of 4th September 2014 to discuss Lyndale School L to R Cllr Stuart Whittingham, Cllr Tony Smith (Cabinet Member for Children and Family Services), Cllr Bernie Mooney and Lyndzay Roberts

Legal department: You’re skating on thin ice you know. That article you published last Friday morning about the ~£2.7 million valuation of Lyndale School months before the decision over closure probably led to an article in the local newspaper/website called the Wirral Globe by Emma Rigby carrying quotes from various well-known people and well you’re causing trouble again.

John Brace: Yes I know I wrote it. So your point is?

Legal department: You cause us enough stress and sleepless nights as it is without adding to it. You remember that letter you wrote to Wirral Council?

John Brace: Yes. How can I forget it as I had a hand in it and published it?

Legal department: And you remember our advice at the time?

John Brace: Yes. Although thankfully nobody can FOI us for legal advice unlike our modern “open and transparent” Wirral Council and Surjit Tour’s advice to councillors on the Lyndale matter which I was slightly shocked they actually released in response to a FOI request.

Legal department: Now, there you go again! Don’t you know when you stop?! We know you’re a good at what you do but there are frankly limits to this you know! What does it take to keep your mouth shut for once!? Why are you meddling in the Lyndale matter again and making waves yet again? Just let it be!

Write about bin collection and Biffa, a consultation on closing children’s centres, Birkenhead Market and the Traffic Regulation Order issue, New Brighton & Neptune, golf (there’s an awful lot you could write about golf), councillor’s expenses, job cuts, even Kevin Adderley if you have to but please anything apart from Lyndale School! Please!!!

John Brace: Because the public have a right to know! Plus there are sound commercial reasons for doing so due to the demographic makeup of our readers/viewers.

Legal department: *sighs* Well let someone else tell them then! There are some things you just shouldn’t put in the public domain or draw attention to at this stage.

Please don’t write anything more about Lyndale connected to that letter. That is the advice.

John Brace: For how long?

Legal department: Just steer clear of anything specific with regards to that letter for obvious reasons!!!

John Brace: But even if the case was “active” (which it isn’t) s.5 of the Contempt of Court Act 1981 c.49 allows for “a publication made as or as part of a discussion in good faith of public affairs or other matters of general public interest” …. “if the risk of impediment or prejudice to particular legal proceedings is merely incidental to the discussion.”

Legal Department: Look you indeed wrote the policy on this about keeping your mouth shut when it comes to legal matters. It complicates things. You know the reasons why.

If you write too much before a matter is even put before a court, it tips off the other side in the case as believe it or not people involved with Wirral Council read your blog and the last thing you want to do is complicate things that are complicated enough.

John Brace: True I did. For extremely sound reasons. Thanks for reminding me. However I also wrote an editorial override in that policy which requires two people to agree.

Legal Department: Well you don’t have the approval of two people yet (thankfully). The matter has been somewhat complicated by the call in anyway as the Cabinet decision will now not be implemented until a further meeting of the Coordinating Committee.

John Brace: Who’s the lead signatory?

Legal Department: Councillor Paul Hayes. However 27 other councillors have also called it in.

John Brace: Wow must be a record, so you’re saying write about other stuff?

Legal Department: Yes, or limit yourself on Lyndale to writing just about other people or just merely reporting the facts of what’s going on, preferably facts that are already in the public domain.

John Brace: So for example starting on a transcript of the Cabinet meeting on 4th September 2014 about Lyndale School for the hard of hearing?

Legal Department: That’s ok, as we have protections under libel laws from reporting on public meetings at Wirral Council which is referred to as “qualified privilege”. Anyway there’s already been a request for that. You’ve got a bit behind with subtitling videos anyway.

John Brace: But nobody’s ever threatened us with libel over Lyndale School, just about the Chief Executive’s email about the golf (later withdrawn) but I take your point about subtitling.

Legal Department: Yes, but the impression in some quarters is that you’re putting a bunch of highly inconvenient truths out there in the public domain about Lyndale School that could be easily used for party political purposes (and have been).

John Brace: Oh come on, a politician and party members at the report produced as a result of my disciplinary panel hearing said I was writing a “little read blog” or words to that effect. I’m not really that influential.

Legal Department: Exactly, but that was three years ago. Comparing September 2014 to September 2011 is like comparing apples with pears. There are thousands of people reading this blog each month now, compared with only hundreds of people a month back in September 2011. This is party because since leaving the Lib Dems you’ve spent more time at your “day job”.

Things have changed. Politicians disliked you even back then for telling the public the truth as you saw it as to what was really happening and the Lib Dem ones ended up getting somewhat censured as a result for using Wirral Council resources for party political purposes. Remember what happened to Martin Morton? Don’t end up like him!

Understandably they wanted to bury the truth (which was tied in to a conspiracy of silence on Martin Morton/Anna Klonowski/another disability matter and corporate governance issues) and cover things up for party political reasons. Even though all but one of the things that you were actually accused of were false, therefore the suspension wasn’t legitimate but as a Lib Dem politician (and former Lib Dem politician) had said this to their fellow Lib Dems they could hardly turn round and admit that any of their former politicians told lies (even though they may say that in private) could they? As you well knew at the time, they decided it was best to keep you in the party as a way to control you, as even at that stage you knew too much and you were becoming a nuisance to those in power as how they wanted things to play out.

Yours and Leonora’s resignation from the Lib Dems in January 2012 was somewhat unexpected, but resolved an ongoing conflict of interest about reporting on Lib Dem politicians and let’s face it Labour got exactly what they wanted out of this as four months later when they got a majority on Wirral Council.

Even the version of events that everybody actually agreed upon at your disciplinary panel hearing back in September 2011 was so extremely damaging to the reputation of the Lib Dem Party itself so they understandably took the “shoot the messenger”/ “rewrite history” approach and they took it out on you (as you must have expected on some level that they would do so and if you didn’t perhaps as the youngest party member in Birkenhead you needed to “grow up” and let’s face it one of the older party members at that meeting that made the decision had referred to you as a “baby” in a previous meeting which of course is not “ageist” is it?).

Your attempts at somewhat humourous comments during that meeting (which according to their own constitution and later concluded lawsuit was indeed a flagrant breach of their own party’s constitution to even hold (as you pointed out to them at the time but they once again ignored you)) but hey they’re Lib Dems and it seems that their own rules can be twisted by themselves beyond breaking point in an abuse of power) about a dead dog and a shooting at your disciplinary panel, were in extremely poor taste considering two of the people who had been shot at were actually at the meeting itself. It’s a party that would prefer to forget Jeremy Thorpe and how much of a PR nightmare that was for them (even though he was acquitted in a court) and to be honest with you were somewhat goading them into having to explain themselves because they’d been all instructed to keep their mouths shut and stick to a “party line” when you previously had asked them questions.

Let’s face it you sued an entire party (and won) and took a politician to court (and won)! How many people ever do that? Not many! You’re unusual, even when during the meeting in June 2011 when they tried to suspend you your threats of legal action and “seeing them in court” seemed to them like bluster so one of them laughed (which is partly why you got kicked at under the table and then slapped in the face but then people can lose their cool at party political meetings) and even though you later did have the judiciary intervene, your repeated warnings fell on completely deaf ears because they had (especially the politicians) made their minds up as to what to do before the meeting even started and were going to stick to this agreed party line.

That is part of the reason why you weren’t allowed to attend your own disciplinary meeting. By deliberately starting it late, it gave a chance for the decision to be made before the meeting had even started and in a way where you’d have no influence over the outcome.

You know as well as I do that two former Lib Dem councillors were being used as proxies as part of a renewed Labour plot to blacken your name and make things up about you (because let’s face it you were fast becoming a threat to the Labour Party too and deemed to be less of a threat to them if you weren’t a member of another rival political party) Let’s face it Cllr Harry Smith had already had a right moan to both you and the party about you (including a “With Compliments” Wirral Council slip with his letter) about telling the public in a party political publication delivered to the Bidston & St. James area that he wasn’t (when he was Vice-Chair) at a Pensions Committee meeting of Wirral Council at the time when it was reported that the Pension Fund dropped by around £700 million and let’s face it if the Fund drops considerably the difference has to be made up by the taxpayer).

Cllr Harry Smith felt it was terribly unfair that people were going along to his councillor’s surgery and asking him pointed questions about why (even though he was Vice-Chair of the Pensions Committee) that the Merseyside Pension Fund had dropped by so much. Let’s face it it is a fund that affects over a hundred thousand people and even the local newspapers reported it at the time.

If Cllr Harry Smith wishes to go on holiday, miss a public meeting and not even send a deputy along to a meeting and then somewhat unfortunately get suspended as a councillor (in an unrelated matter) for a week for bullying other people, well as we all know from past experience these type of people are exactly the kind of person the Liberal Democrat Party have to take seriously because they’d rather the likes of Councillor Harry Smith were getting irked at someone else instead of at them!

This goes so far as even if it seems like they’re breaking their own party rules by pandering to another political party’s interests in that process because as we all know Lib Dems love their “due process” even if that results in an “abuse of power” or a “court case”.

John Brace: However in perhaps a flagrant breach of etiquette I will say that during that particular meeting and I won’t state who (other than it wasn’t me or Leonora) said that Councillor Harry Smith moaning about someone else for holding him to account was like “the pot calling the kettle black” and let’s face it Cllr Harry Smith has been referred to by one of his fellow Labour councillors as “royalty”.

That is partly why the renewed plot in 2011 had to be done through two Lib Dem proxies.

Let’s face it if you do anything in politics, you will attract more complaints, even fictional ones. If a party spends hours looking into every fictional complaint however trivial it is time that is not spent delivering leaflets or winning elections.

The actual politicians attracted far more complaints than I ever did (even during my brief years as a politician over in Liverpool) and although they never went so far as to suspending them from the party they did exactly the same thing to them in removing them from all committee positions and blackening their name in public. They tried to embarrass them into toeing a party line and it backfired, just look at how disastrous the libraries matter was handled and the resultant public inquiry led by Sue Charteris. It made the fromer Lib Dem politician that said in public that Wirral Council would be “vindicated” by the public inquiry look to be completely wrong.

But let’s face it if they’re taking the likes of the Labour’s Councillor Harry Smith seriously (even his own party has had concerns about him to put it mildly), it is seriously the thin end of the wedge from a party political perspective.

After all once people start getting beaten up and shot at for political reasons, it’s gone well beyond being politics and become the realms of terrorism. It’s moved well beyond merely political debate into law and order issues.

As I know myself from bitter personal experience in that court case the Lib Dems were not on the side of law and order (hence why the whole political party has a County Court court order against it), they have known links to foreign terrorism, which makes them people better not to associate with if at all possible.

This “paragon of virtue” in Councillor Harry Smith, who of course would never do things for party political purposes, is of course the kind of person the Liberal Democrats obviously have to listen seriously to, take his concerns seriously and let’s face it Cllr Harry Smith seriously wanted me out of the way.

He wanted to be reselected by his local Labour branch and complaining about me and eventually many years later persuading the Lib Dem Party to pick someone else in Bidston & Saint James who was less trouble to him (let’s face it how much trouble are you if you finish last in an election?) which they eventually they did in 2012 is all part of what led to Labour getting a majority on Wirral Council. The easiest way for them to achieve this was to destabilise the Lib Dems (which let’s face it wasn’t too hard and such tactics wouldn’t work as well on the Tories).

During that court case in 2011-2012, one of their party (Lib Dem party) employees that was someone high up in the party in fact he was Chief Executive, being paid the same salary as an MP, was around that time serving out his period of notice. Another party member working in party HQ seemed to want to scapegoat him, which I of course meddled in and prevented from happening by making an undefended application to the court and dragging a Judge in the County Court into the whole matter because to be honest by then it had gone beyond the actions of one person by then into an issue about a extremely badly run organisation. The Lib Dem Party of course want to make this former Chief Executive Chris Fox a member of the House of Lords (which let’s face it if one of the two parties of government pick you it’s pretty likely to happen)!

It’s all highly political and highly party political and perhaps a chapter of my life I’d rather forget! I do have a way of holding people to account that is somewhat unusual, highly unpredictable and not always in keeping with the demands of social and political etiquette because I have to sleep at night. It must be my background and training then.

Legal Department: Partly, but that’s still a complete mystery to us because you’re one of those odd people subject to the Official Secrets Act 1989 c.6 we don’t have access to your unredacted personnel file.

John Brace: Ha ha, indeed. Everyone has their secrets eh and you’re right there are things I’d better keep my mouth shut over (for now) after all things can snowball but it’s about time the public knew what really went on in the past but that is a story for another day. At least I got an apology later from one of the Lib Dems, but I suppose the party that extols the virtues of “freedom of speech” until somebody happens to mention something about the Lib Dem Party would accuse me of “breaching confidentiality” if wrote about which one it was! Best not to take politics too personally eh?

If you click on any of these buttons below, you’ll be doing me a favour by sharing this article with other people. Thanks:

ICO issues decision notice stating Wirral Council breached 4 laws in how it handled a FOI request

ICO issues decision notice stating Wirral Council breached 4 laws in how it handled a FOI request

ICO issues decision notice stating Wirral Council breached 4 laws in how it handled a FOI request

 

Ed – 19/9/14 – ICO have uploaded the decision notice (FS50509081) to their website.

Received through the post today from the Information Commissioner’s Office (ICO) was the result of an appeal to them of an internal review of Wirral Council’s dated 30th July 2013 which related to a request made by myself on the 29th March 2013.

The whole decision goes on for nine A4 pages (plus one page accompanying letter from ICO). It’s not been published yet on ICO’s website but will be in the near future. Wirral Council (and myself) have 28 days from the date of the decision made on the 8th September 2014 to make our minds up as to whether either or both parties wishes to appeal this decision notice to the First Tier Tribunal (Information Rights).

Below is the text of the decision notice (but not the accompanying one page letter).

Reference: FS50509081

ICO Information Commissioner's Office logo
ICO Information Commissioner’s Office logo

Freedom of Information Act 2000 (FOIA)

Decision notice

Date: 8 September 2014
Public Authority: Wirral Metropolitan Borough Council
Address: Wallasey Town Hall
Brighton Street
Wallasey
Wirral
CH44 8ED
Complainant Mr John Brace
Address Jenmaleo
134 Boundary Road
Bidston
Wirral
CH43 7PH

Decision (including any steps ordered)

———————————————————————————————————————-
1. The complainant has requested information from Wirral Metropolitan Borough Council (“the council”) about the last minuted meetings that were held by 24 different committees. The council refused to comply with the requests on the basis that to do so would exceed the appropriate limit in costs set by section 12(1) Freedom of Information Act (“the FOIA”), and would be manifestly unreasonable under regulation 12(4)(b) of the Environmental Information Regulations (“the EIR”).

2. The Commissioner’s decision is that the council has failed to provide sufficient evidence for the application of section 12(1) of the FOIA and regulation 12(4)(b) of the EIR, and has breached the requirement of section 16(1) of the FOIA and regulation 9(1) of the EIR by failing to provide advice and assistance to the complainant. The council has further breached section 10(1) of the FOIA and regulation 5(2) of the EIR failing to respond to the request within 20 working days.

3. The Commissioner requires the council to take the following steps to ensure compliance with the legislation:

  • Issue a response to the complainant’s request that does not rely upon section 12(1) of the FOIA or regulation 12(4)(b) of the EIR.
  • Provide advice and assistance to the complainant about which of the requested information is held by the council, and therefore falls under the terms of the FOIA or EIR.

4. The council must take these steps within 35 calendar days of the date of this decision notice. Failure to comply may result in the Commissioner making written certification of that fact to the High Court pursuant to section 54 of the FOIA and may be dealt with as a contempt of court.

Request and response
———————————————————————————————————————-
5. On 29 March 2013, the complainant wrote to the council and requested the following:

“Please could you provide minutes of the previous meetings of the following committees. If minutes whether in draft form or not are not available of the previous meeting, please provide the minutes of the meeting directly before. I have given each of the committees a number in order which can be used in future communications to avoid misunderstandings.

If minutes for any of these committees are not available in electronic form and to provide them in digital form would exceed the 18.5 hours rule then I am happy to collect paper copies from Wallasey Town Hall instead.

1. Complaints Panel (School Curriculum and Related Matters)
2. Education Staff Panel
3. Headteacher Appointments Panel
4. School Appeals Panel
5. Standing Advisory Committee on Religious Education (SACRE)
6. Wirral Schools Forum (Funding Consultative Group)
7. School Admissions Forum
8. Adoption / Fostering Panels
9. Housing Review Panel
10. Unified Waiting List Management Advisory Board
11. Discharge from Guardianship by Wirral Council under the Mental
Health Act 1983 Panel
12. Independent Remuneration Panel
13. Youth and Play Service Advisory Committee
14. Corporate Parenting Group (formerly known as Virtual School
Governing Body)
15. Headteachers and Teachers JCC
16. SEN Advisory Committee
17. Wirral Schools’ Music Service Consultative Committee
18. Members’ Training Steering Group
19. Members’ Equipment Steering Group
20. Birkenhead Park Advisory Committee
21. Hilbre Island Nature Reserve Management Committee
22. Wirral Climate Change Group
23. Anti-Social Behaviour Partnership Body
24. Birkenhead Town Centre Consultative Group
25. Wirral Trade Centre Working Party
26. Safeguarding Reference Group”

6. The council responded on 30 April 2013 and refused the requests under section 12(1) of the FOIA, but advised the information sought by request 12 was available on the council’s webpages.

7. The council provided an internal review on 30 July 2013 in which it revised its position and refused the requests under section 14(1), and further advised that the information sought by request 13 was available on the council’s webpages.

Scope of the case
———————————————————————————————————————-
8. The complainant contacted the Commissioner on 14 August 2013 to contest the council’s response.

9. Following the Commissioner writing to the council on 10 February 2014, the council further revised its position on 19 June 2014 and refused the requests under section 12(1) of the FOIA and regulation 12(4)(b) of the EIR. The complainant subsequently advised the Commissioner that he wished to contest this new position.

10. The Commissioner has identified that the information sought by requests 12 and 13 is available on the council’s webpages. This was confirmed in the council’s initial response and subsequent internal review. The complainant has subsequently confirmed to the Commissioner that he accepts that this information is already publically available, and only wishes to contest the council’s response in respect of the remaining 24 requests.

11. The Commissioner therefore considers that the scope of this case is the determination of whether the council’s refusal under section 12(1) of the FOIA and regulation 12(4)(b) is correct.

Reasons for decision
———————————————————————————————————————-
Is part of the requested information environmental?

12. Information is “environmental” if it meets the definition set out in regulation 2 of the EIR. Environmental information must be considered for disclosure under the terms of the EIR. In the circumstances of this case, the Commissioner does not have sight of the requested information, but has identified that part of it derives from committees that are responsible for environmental matters, including climate change and local parkland. As such, the Commissioner considers it highly likely part of the requested information that derives from those committees would be environmental information as defined by regulation 2 of the EIR.

Section 12 (FOIA) and regulation 12(4)(b)(EIR) – Cost of compliance

13. Section 12(1) of the FOIA states that:

Section 1(1) does not oblige a public authority to comply with a request for information if the authority estimates that the cost of complying with the request would exceed the appropriate limit.

14. The Freedom of Information and Data Protection (Appropriate Limit and Fees) Regulations 2004 (“the Fees Regulations”) sets the appropriate limit at £450 for the public authority in question. Under the Fees Regulations, a public authority may charge a maximum of £25 per hour for work undertaken to comply with a request. This equates to 18 hours work in accordance with the appropriate limit set out above.

15. A public authority is only required to provide a reasonable estimate or breakdown of costs and in putting together its estimate it can take the following processes into consideration:

  • determining whether it holds the information;
  • locating the information, or a document which may contain the information;
  • retrieving the information, or a document which may contain the information; and
  • extracting the information from a document containing it.

16. The EIR do not have a provision where a request can be refused if the cost of complying with it would exceed a particular cost limit. Rather the EIR contain an exception, namely regulation 12(4)(b), which the public authority can rely on to refuse a request if they consider it to be ‘manifestly unreasonable’ on the basis that the cost of compliance with the request would be too great.

17. Although the Fees Regulations are not directly applicable to the EIR, in the Commissioner’s view they can provide a useful point of reference when public authorities argue that complying with a request would incur an unreasonable cost and therefore could be refused on the basis of regulation 12(4)(b).

18. However, there are additional factors that should always be considered in assessing whether the costs of complying with a request for environmental information are manifestly unreasonable, in particular the proportion of burden on the public authority’s workload (taking into consideration the size of the public authority), and the individual circumstances of the case (including the nature of the information requested and the importance of the issue at stake). In additional to these factors, regulation 12(4)(b) is also subject to a public interest test.

Can the requests be aggregated?

19. In cases were a single piece of correspondence contains multiple requests for information, the Commissioner’s position is that each request is separate. This was confirmed by the Information Tribunal in the case of Fitzsimmons v Information Commissioner and the Department for Culture, Media and Sport (EA/2007/0124).

20. Under the Fees Regulations, public authorities can aggregate the cost of complying with requests if they ‘relate, to any extent’, to the same or similar information’. The Commissioner interprets this phrase broadly, and considers that providing there is an overarching theme or subject matter that connects the requests, the cost of compliance with each request can be aggregated.

21. In the circumstances of this case the Commissioner has reviewed the correspondence in which the complainant requested information, and has identified that it contains 24 numbered requests for specific information. The complainant has advised the Commissioner that he has made these requests for the purpose of ensuring transparency on the part of councillors who have taken part in committees. The Commissioner is therefore satisfied that the requests are connected through an overarching theme, and that the cost of compliance can therefore be aggregated.

Can the requests spanning different access regimes be aggregated?

22. It is the Commissioner’s position that when considering the cost of compliance under section 12(1) of the FOIA or regulation 12(4)(b) of the EIR, requests that clearly fall under one access regime cannot be aggregated with those that fall under the other.

23. However, when an individual request is likely to span both access regimes, then the Commissioner recognises that the initial collation of the information will incur costs before the information can be subsequently assessed to decide which access regime applies. As such, the Commissioner considers it appropriate to consider the costs of such collation under the FOIA.

24. In the circumstances of this case, the Commissioner considers it highly likely that the information sought in requests 20, 21, and 22 will include environmental information (such as that relating to the environmental remit of the committee), and non-environmental information (such as that relating to the administration of the committee). The Commissioner is therefore satisfied that it is appropriate to consider the initial collation of any held information under the FOIA.

Does the aggregated cost of compliance exceed the appropriate limit?

25. The council’s position is that the combined costs of identifying whether the information is held in response to the 24 requests, in conjunction with any ensuing costs of locating and retrieving the information, would exceed the appropriate limit of 18 hours.

26. The council has explained to the Commissioner that the requests cover a broad range of committees, many of which are advisory in nature, and have minutes that are not electronically available through the information system that the council uses to manage its committees. The council has also suggested that due to many of the committees being advisory in nature, they may not subject to the terms of the FOIA or EIR.

27. The Commissioner, in reviewing the content of the council’s response, has identified that it has not provided the results of any sampling exercise, nor has it provided a detailed time or cost estimate to support its position that the cost of compliance would exceed the appropriate limit.

28. The Commissioner has further identified that whilst committee minutes may not be directly retrievable through the normal information system that the council uses to administrate committee minutes, he considers it reasonable to consider that the information would still be contained within a relevant filling system, either manual or electronic, which would allow the council to both identify whether the information was held, and take steps to collate it.

29. The Commissioner also considers that the council’s position that a proportion of the committees are not subject to the FOIA or EIR, further weakens the council’s grounds for refusal. Should specific committees not fall under the council’s responsibility, this would suggest to the Commissioner that the council’s compliance with the requests would only comprise meeting its duty to confirm or deny whether the information is held under section 1(1) of the FOIA or regulation 5(1) of the EIR.

30. Having considered the above factors, the Commissioner has concluded that the council has not provided sufficient evidence to support its refusal under section 12(1) of the FOIA and regulation 12(4)(b) of the EIR. As the Commissioner has concluded that regulation 12(4)(b) of the EIR is not engaged, he does not need to consider the required public interest test under regulation 12(1)(b).

Section 16 (FOIA) and regulation 9 (EIR) – Advice and assistance

31. Section 16(1) of the FOIA imposes an obligation on a public authority to provide advice and assistance to a person making a request, so far as it would be reasonable to do so. Section 16(2) states that a public authority is to be taken to have complied with the provisions in the Section 45 Code of Practice (“the Code of Practice”) in relation to the provision of advice and assistance.

32. Regulation 9(1) of the EIR likewise imposes an obligation on a public authority to advice and assistance to a person making a request, as far as it would be reasonable to do so.

33. In the circumstances of this case, the Commissioner has reviewed the council’s refusal dated 19 June 2014, does not consider that advice and assistance has taken place, despite the council refusing the request on the basis of cost. The Commissioner further considers that the council’s position that some of the relevant committees do not fall under the control of the council, suggests that advice and assistance about the extent of what information is held by the council could have been provided. Therefore, in respect of its revised position dated 19 June 2014, the council has breached section 16(1) of the FOIA and regulation 9(1) of the EIR.

Section 10(1) of the FOIA and regulations 5(2) of the EIR – Time for compliance

34. Section 10(1) of the FOIA and regulation 5(2) of the EIR requires that an information request should be responded to within 20 working days following the date of receipt. In this case a response was not provided until after that length of time. The council therefore breached section 10(1) of the FOIA and regulation 5(2) of the EIR.

35. Either party has the right of appeal against this decision notice to the First-tier Tribunal (Information Rights). Information about the appeals process may be obtained from:

First-tier Tribunal (Information Rights)
GRC & GRP Tribunals,
PO Box 9300,
LEICESTER,
LE1 8DJ

Tel: 0300 1234504
Fax: 0870 739 5836
Email: GRC@hmcts.gsi.gov.uk
Website: www.justice.gov.uk/tribunals/general-regulatory-chamber

36. If you wish to appeal against a decision notice, you can obtain information on how to appeal along with the relevant forms from the Information Tribunal website.

37. Any Notice of Appeal should be served on the Tribunal within 28 (calendar) days of the date on which this decision notice is sent.

Signed (signature of Andrew White)
Andrew White
Group Manager
Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF

If you click on any of these buttons below, you’ll be doing me a favour by sharing this article with other people. Thanks:

Who were the 108 organisations & people (not councillors) that Wirral Council invited to the Open Golf?

Who were the 108 organisations & people (not councillors) that Wirral Council invited to the Open Golf?

Who were the 108 organisations & people (not councillors) that Wirral Council invited to the Open Golf?

                                                                  

Wirral Host of the Open Championship 2014

Wirral Host of the Open Championship 2014

Previously I reported on this blog about the Chief Executive’s email to councillors inviting them to the recent Open Golf tournament. It was a slow news day then and I really didn’t think there would be the interest in it there was.

Since then, a number of people have made various Freedom of Information requests as there was scepticism from some people that the stated reasons given by Wirral Council’s press office applied to everyone that Wirral Council invited. In case you missed it here’s a transcript of what was said back then and Cllr Walter “I must say I enjoyed lavish hospitality” Smith’s take on it.

A partial list of those invited by Wirral Council has been released, however they’re holding some names back because of commercial negotiations.

The original response from Wirral Council stated was the purpose of inviting these organisations was “to attend key business days, which are aiming to attract significant inward investment into the area.”

Firstly, I am puzzled as to why Wirral Council have invited the local press (no Leonora and I weren’t invited so we happily report on this without any conflict of interest) as the local press could’ve applied for press passes for the tournament from the Open Golf’s organisers. The press in the list are the Daily Mirror (for three days), Sky, Liverpool Echo, Wirral Globe, Radio Merseyside and an entry just mysteriously put down as “press”. Why pay for tickets for these organisations when the conference organisers could’ve quite easily given them tickets instead as they were press?

Wirral Council also invited the Bishop of Birkenhead, High Sheriff of Merseyside, Esther McVey MP and guest and Jacqueline Foster MEP and guest.

Yes, a Labour Council using public money to invite Esther McVey to the golf (who let’s face it can afford to pay for her own ticket) isn’t likely to go down well with the unions, who were outside the very same tournament conducting a high profile protest calling for Esther McVey to be sacked (accompanied with a seven foot inflatable rat).

Other names on the list are Weightmans Lawyers and Grant Thornton. Weightmans Lawyers are a form of solicitors that Wirral Council spent £198,043.55 with in the last financial year, Grant Thornton are Wirral Council’s auditors and are paid large sums of money by Wirral Council too.

Neither of those two seem likely to suddenly decide to create hundreds of jobs on the Wirral and they already do nicely enough out of the taxpayer to afford their own tickets to the golf!

Sainsburys was also invited along to the golf too. Yes Sainsburys do employ people on the Wirral, but I’ve heard nothing about a flurry of new stores being opened providing new jobs, have you?

Nearby councils such as Knowsley, Chester West and Chester as well as the Department for Communities and Local Government were also invited. So were Lord and Lady Hunt of Wirral and the Isle of Man Government.

Now, don’t get me wrong, some names on the list DONG Energy (involved in offshore wind farms), General Motors (UK & Ireland) and organisations such as these, Wirral Council are obviously trying to persuade to make inward investment on the Wirral to create jobs. Employment is needed on the Wirral and I’m sure not many would criticise Wirral Council for making genuine attempts to increase local employment.

However there are also a bunch of organisations on the list that it is difficult to ascertain why they were there such as “Future of the North Conference” (that puzzles me perhaps as much as it puzzles you) and “Mere Brook House” (a B&B on the Wirral).

At this time, when Wirral Council is planning on shedding about five hundred staff, there’s a meeting coming up to discuss the possible closure of Lyndale School and Wirral Council spent at least £754,783.18 on its own councillors this is money spent on hospitality for many individuals and organisations that could have easily afforded to pay for themselves. This is at the same time that Wirral Council is dragging the poor through the Magistrates Court for unpaid council tax, when people are evicted because they can’t afford the bedroom tax*/spare room subsidy* (*delete as applicable depending on political preference) and is this really what the public expect of a Labour administration who proudly state on their election leaflets they are socialists?

Or would “champagne socialist” be the way that those more critical of Wirral Council’s political class would describe it? In case you missed it here’s the link to the list of councillors and organisations/people that went to the golf. And doesn’t it just sum it all up when the “open and transparent” Council state “Some organisations have not been included on these lists due to ongoing commercial negotiations between Wirral Council and the organisations in question”. Oh really! So that implies Wirral Council are giving out gifts and expecting something in return!?

As usual your comments on this are much appreciated. Below is the list of 108 people/organisations that Wirral Council invited (if you want to see the list of councillors just follow the link above). Some I’ve never heard of so if you have any further information on who or what they are, please leave a comment.

Bibby Marine Ltd
British Chamber of Commerce
British Slovenian Chamber
Caldy Golf Club
Contact Group
Contemdum
CPL Training
Daily Mirror
DTZ
Helms Briscoe
Hermes
International Festival of Business
Sun Valley
IPW
KMGC Golf Consultancy  
KPMG
Liverpool Chamber
Mere Brook House
Mersey Rural Leader
Merseyside Convention Bureau
Neptune Developments
Osiris Projects
Oxygen 8
PNH Consultancy
Regen Europe.
River Rich Media LLP
Sainsburys
Saudi British Joint Business Council
Sky
Solar Consulting Australia
Sovex
Stonegate Pub Company
Thwaites
UK Regeneration
Weightmans Laywers
Wirral Food Drink Partnership
World Corporate Games
All Our Bars
Beeline Ltd
Cammell Laird
Clear Edge Filtration Ltd.
Coca Cola UK
CPL Training
Daily Mirror
DONG Energy
Future of The North Conference
Grant Thornton
Havas Lynx
IoM Government
Keel Toys
Land & Marine
Insider
Osiris Projects
Rakuten
River Island
TecnoForm Associates‎ Ltd
Thorley Taverns
Wainwright and Gibson
Weightmans Lawyers
Aberdeen Asset Management
Bentley Motors
Briggs Automotive Company
Contact Company
Daily Mirror
DC Consulting
General Motors UK & Ireland
Havas Lynx
Hotel Bookings.com
IDH
JLR
Liverpool Echo
Marketing Liverpool
McLaren
Music Magpie
Oxygen 8
Pageant of Power
Palmer and Harvey
Press
Programme Direct UTV
Rakuten
Sainsburys
Shannon Airport
Toyota
Trimtech
Unipart
Wirral Chamber
Bentley Motors
Bishop of Birkenhead
Consul General of China
Dept for Communities
General Motors UK & Ireland
High Sheriff of Merseyside
Lord and Lady Hunt of Wirral
Knowsley Council
Cheshire West & Chester Council
LEP
Liverpool Echo
Lord Lieutenant of Merseyside
Mayoress of Wirral
McLaren
Jacqueline Foster MEP and guest
Merseytravel
Esther McVey MP and guest
Radio Merseyside
St Helens Council
Wirral Globe
Wirral Met College

If you click on any of these buttons below, you’ll be doing me a favour by sharing this article with other people. Thanks:

How was the history of the Lyndale School closure consultation rewritten by Wirral Council?

How was the history of the Lyndale School closure consultation rewritten by Wirral Council?

How was the history of the Lyndale School closure consultation rewritten by Wirral Council?

Phil Ward (Wirral Council's SEN Lead) at a later meeting of Wirral Schools Forum 2nd July 2014

Phil Ward who chaired the consultation (Wirral Council’s SEN Lead) at a later meeting of Wirral Schools Forum 2nd July 2014

A while ago, well nearly two months ago I was at the last of the six consultation meetings about Lyndale School. Nobody could really fathom out then why the officers were keeping the notes of these meetings “a secret”. In fact, had it not been for the Freedom of Information Act request of the Wallasey Conservatives I doubt they wouldn’t have been published for a further few weeks (and let’s face it they can use “future publication” as a reason to turn down FOI requests).

The officer chairing that meeting, Phil Ward was adamant in that meeting that the notes were for councillors on the Cabinet. Previously on this blog I’ve written up a transcript of the first hour or so of that meeting. Yesterday I compared the transcript of the meeting to the notes that officers wanted to use to tell Cabinet Members about the meeting.

One of the councillors in Eastham (where Lyndale School is) (who was present at the meeting) is Cllr Chris Carubia. He has written several books for example, The Raven Flies which is described as “finding out the location of his father, Sigurd and his crew, join King Olaf of Norway’s invasion to the land of the Moor’s, encounter a strange new culture and battle a savage new enemy”. I’ve never read any of his books (this isn’t really a blog for book reviews) but this is to make a point. The reason I mention this obscure fact is that his books would be put in a library under the “fiction” section. He used his imagination to come up with them. They’re made up.

This is probably where the notes (which let’s face it officers were going to use to persuade Cabinet to make the decision they wanted) should be as they are veering towards a fictional account of that meeting. Now the alternative viewpoint is, oh don’t be so cruel John, officers are doing their best under difficult circumstances. Yes, they are, but we’ve seen this subtle rewriting of history recently before at the Improvement Board where Wirral Council asked for questions from the public, rewrote their questions and handed out the “approved” version of history to those at the meeting hoping nobody would “spot the difference”.

So what is the proof I have of this? Well yesterday (and believe me it took some time to do as it was a two-hour meeting) I compared the notes to the transcript of what was said by whom. I am only about halfway through the meeting. It is only then when you can compare and contrast the two versions that you see what edits were made, what was left out and how things were changed. After all this is consultation, Wirral-style where we ask for your contributions but then officers meddle afterwards with them.

Call me biased (because let’s face it on Lyndale I am and it’s an editorial line we all agree on here but this is a serious point about how consultations are done and how decision-making happens). Is this the way consultations should be done? If the information politicians take into account when making important decisions has been altered in between being gathered and being put before politicians by officer/s is this honest? Does the way the notes were presented originally give anybody reading them the impression that the meeting was vastly different to how it happened and the misleading impression (as apart from a brief list of some present) as no names are used so that officer’s views can look like people responding to the consultation?

Below this is just the first half of the meeting compared to the notes. Things I have added are I hope highlighted in green. There are aspects of the notes that are broadly similar to what happened and I’ve left them in unedited. The aspects of the notes that seem to be at odds with what was said, have got a line through and are replaced with a direct quote of what was actually said. There are sections which were originally blank in the notes and some of the extra detail has been added.

This is so you can compare the “Wirral Council version” to my version of what happened based on the transcript. I hope that is clear. Most of the changes happen to the “key points” column. As names aren’t in the original version, this could’ve originally given the misleading impression that “key points” were made by the public. However this is just officers’ (and the Cabinet Member’s) viewpoints. It would take a long time to transcribe the rest of the meeting and do the same with the last few pages of the notes. If I have the time I will though. You can listen to the whole consultation meeting at Acre Lane about Lyndale from start to finish if you wish. Please leave a comment on this as (as has been mentioned many times by politicians and others before) getting consultation right is key to the decision making process at Wirral Council.

Annotations are added in red.

Public Consultation Meeting re The Lyndale School held at Acre Lane

16th June 2014: 5.30pm to 7.30pm

In Attendance:

Julia Hassall: Director of Children’s Services, Phil Ward Senior Manager SEN, Councillor Tony Smith: Lead Member for Children and Family Services (arrived late not present from start), David Armstrong: Assistant Chief Executive, Andrew Roberts: Senior Manager School Funding and Resources.

Attendees 34.

Questions/Comments                                                      Key points

Can we have a copy of the notes which you have been taking throughout the 6 consultation meetings

Could you then have key bullet points, or pick

up the themes and can we see them.

These are high level summary notes and not minutes and we will be using them to inform Cabinet. They are to capture your views

Phil Ward: “They’re not for circulation.”

They will be made public when our report goes

to Cabinet

I have been to 100 companies so far and have asked them what they think of the closure of Lyndale and they are 100% against it.

You are public servants and you should be serving the needs of people not yourself

Thank you for your comments

Phil Ward: “Is that something you’d like to submit to us?”

The consultation document is not worth the

paper it is written on

Phil Ward: “point taken”

When the children’s assessments are done

will they be used to cost need. Will you look at the banding

The assessment is about capturing the most up to date information of a child. This will be done on an individual basis

Phil Ward “then we had captured the up to date information that we retain on the children so that we could begin on an individual family basis”

The banding system is new and it was agreed by the Schools Forum.

There will be review after the first year. DA/AR will feed this information you are raising back to the Forum

David Armstrong “Just on the banding system, the banding system where we have five bands because of the special schools budget.  Clearly, it’s new so it’s only been in place for a short while and I mentioned the Schools Forum before.” … He referred to the Schools Forum and how questions about the banding feed into the Schools Forum.

 

Ed – 1st update: Everything below this has gone a bit wrong (table wise) below this point. I’m working on fixing it! 2nd update: Fixed (11:36 13/8/14) 3rd update 3:55 pm removed duplicate cell in column 1 (above)

Councillor Dave Mitchell:

Will the petition from
5 years ago also be presented to Cabinet?

“Will that include the decisions made by Council which were fully supported by all parties?”

All 3 parties fully supported it and decided not to close Lyndale

“I think that’s a very important issue, it should actually be highlighted. It was a notice of motion to Council and it was fully supported by the local authority at that time.”

 

David Armstrong: No, it would just include references to previous reports.

Julia Hassall: This is a new consultation.

“We did make clear reference to that to my recollection at the call in.”

Lyndale school is a fabulous resource inside
the school as well as outside. We are able to take our children out so that they can enjoy the trees, the garden etc. The idea of
squashing us into another school is not conducive to provide a high level of care and education

Phil Ward: “Thank you for that point.”

Is it 5 or 10 places in Stanley School, it is
just a play on words

The new building was built to accommodate a higher number of pupils.

The number of extra places will depend on the needs of the children

David Armstrong: “The school’s brand new and what we learnt when the Lyndale School was built was looking at primary schools. We built them absolutely tight on the existing campus. We found that the schools became more popular and also you’re building something for fifty or sixty years. We’re building something for fifty or sixty years, so we’re building to a generous standard and the new style that was built to a generous standard. The school, the school that we’re building had a capacity of ninety pupils. The new building is capable of taking a hundred and ten and the reason for that is that we’ll be building to the maximum standards in place, we’re building some spare capacity because we’re investing several million pounds for the next couple of years.” 

Are there any PMLD children at Stanley School at the present time?

No, but there are some children with PMLD at Elleray Park

David Armstrong: “The school was built to take the full range of PMLD.”

I have visited Stanley School and I would be petrified to leave my child there.
I think it would be a massive risk as I don’t
think my child will be safe
“would
be absolutely petrified to leave Scott there. I’m absolutely petrified.”

 

Both Head Teachers are confident that they can safely integrate your children into their school. Across the country there are many
schools who do this successfully

Phil Ward thanked her for her point.

 

Has anyone spoken to Paediatricians or
Specialist Health Visitors about this consultation

Phil Ward: “Sorry I can’t speak for paediatricians, but surely the point… No they have not, no is the answer to that.”

 

What is going to happen if there are growing
numbers with children with CLD if you transfer our children into Elleray and Stanley

This is something which we have to manage all the time. We need to keep
up with the changes in SEN.

Phil Ward said the question had come up a number of times and the answer was that Wirral Council has a responsibility on specialist provision. When there was evidence that the numbers were growing in any particular category then they would start discussions with schools to plan places.

 

In your special arrangements to provide an up
to date assessment of each child you need to take into account that some of the children don’t have language etc and the
environment is as important as well as relationships, friends, as well as a sense of place and security. They need a safe environment and this could be difficult if you mix them with children who have ASC
ASD (autistic spectrum disorders)

We have asked our Principal Educational Psychologist to ensure that we have an up to date picture of each child and their needs. She understands each child and if we know the needs of each child, this will help to drive our future provision

Julia Hassall “This is why we’ve got our principal educational psychologist pulling together a group of meetings with the key
staff involved with each child, the parents, any health professionals to really understand each individual child but also how the children interacty with each other.”

What about Councillor Chris Carubia: However nobody had mentioned Foxfield School before?
That was a great provision why have you not put this forward as an option

This is a secondary school; children come into this school at aged 11. One of the options mentioned in the consultation document is a 2 to 19 provision. We are looking at Foxfield School as an option as parents have asked us to.

Also it is important to remember that if we close Lyndale we will have a discussion about each child and parents can state their preference for any school

How come at Stanley only 90% is funded,
will this mean that the other 10% will not be funded and have to
be found our of their resources

She said that there were ten children at the school [Stanley] that were not funded and would this be sorted out if the Lyndale School children went to Stanley School?

Annually there is a census for each
school. Numbers are reviewed and amended taking this into
account.

Andrew Roberts replied, “In terms of places at special schools, those decisions are taken annually. So the schools take it at a point in time, the decision taken in respect of Stanley was taken last November as a census. Clearly we need to be reviewing, as do the number of places at other special schools.”

We gained public support when we fund raised £80,000 for the sensory garden,
if you close what will happen to it and how will you give the money back to the general
public who had donated it?

This
was their hard work and you are going to knock down Lyndale!

There is an amphitheatre; do you know who built it?

It was the YTS lads from Wirral Action

Phil Ward: “We don’t know”
David Armstrong: “there’s no decision been taken to determine it”….

In other schools we have always made sure that if we were about to
close and transfer the children, we relocate
any other equipment where possible
. “anything that was in memory of a particular pupil we’ve dealt with that first and then we’ve gone on from that” We will look to relocate the sensory garden

David Armstrong: “I don’t know.”

David Armstrong: “I can’t know every detail.”

No

Ian Lewis

4 years ago officers put forward a
proposal to close Kingsway Primary
School because it was not financially viable and this was voted against and this school is still here. So what is to say 4 years on Lyndale will not be the same and continuing to deliver high quality care and education.

“If in four years time that’s [Lyndale] still here, who’s to say it won’t be viable?”

Kingsway remains a small school which limits its budget income and there is
an outstanding Council resolution to carry out a review.

David Armstrong “In Kingsway, we haven’t gone back, but at some point there’s a Council resolution to go back and revisit Kingsway.”

 

Elleray and Stanley school do not
always provide 1 to 1 support or even 2 – 1 support for their children so if you relocate Lyndale will that not effect
their financial viability

The Head Teachers of both schools are
confident that they will be able to manage integration of the children from Lyndale.

Ian Lewis

5 years ago at a full council meeting
all 3 parties agreed to keep Lyndale open. Therefore the message is keep it open

Julia Hassall The
difficulty as mentioned is that there is a change to the funding formula and we have been funding empty spaces in this school. You
have been really clear during these consultations that what you want is wherever your children go to school that it needs to
replicate the provision at Lyndale

“No, no the significant difference Ian now to five years ago, is the government have changed the funding formula. So Lyndale is
currently funded as if there were actually forty children at that school and over the last seven years, the numbers have gone down. It’s been about fifty odd percent occupancy in the school and following the exact funding formula, it will mean that as some point, the £10,000 per a child will have to be applied and that will mean £230,000 for twenty-three children as opposed to £400,000 because there aren’t the children in the places.”

I have an issue in relation to the banding of our children. I accept that they all have different needs but my worry is that my child who is on band 4 is getting £8,000 less than others on a band 5 but what will happen at Stanley School?
what band are they because how much money are they going to have taken off them?

We do not think that this will work as my son needs 1 to 1 care as although my son can feed himself he also needs to be fed as well.

Andrew Roberts: The banding is a new system and only came into being on 1st April 2014.

David Armstrong The question about whether your child is on the right band needs to be fed in to their annual review. You can also take this up with the Principal Educational Psychologist.

Julia Hassall said, “Can I just add one other bit, I think it’s important to feed that in through the psychologist when the meetings are taking place as well.”

If the banding was changed would that keep the school open?

David Armstrong:

In relation to the National Funding, Local
Authorities have the ability to say what system they are going to use and Wirral chose to do a banding system which has no flexibility.

“decided to do away with this system, which you know because it was easier,
but it really doesn’t have much flexibility or address the actual needs of the children involved.”

The difficulty is that by the time you go to the Schools Forum to change this system, Lyndale will be closed

(no response given)

If you click on any of the buttons below, you’ll be doing me a favour by sharing this article with other people.

The incredible £20,000 report into Dave Green/Colas that Wirral Council wouldn’t release on “data protection” grounds

The incredible £20,000 report into Dave Green/Colas that Wirral Council wouldn’t release on “data protection” grounds

The incredible £20,000 report into Dave Green/Colas that Wirral Council wouldn’t release on “data protection” grounds

                          

Roadworks on the Wirral from 2011
The Colas contract included maintenance of Wirral’s roads

Three and a half months ago I submitted a FOI request for a dozen documents held by Wirral Council that were given to Richard Penn before writing his thirty-nine page report into Dave Green’s involvement in the Colas contract. Over three months later they have replied, providing a copy of the Council’s conflict of interest policy and conflict of interest procedure.

What’s interesting is what’s in the list of ten documents requested that they refused to supply on “data protection” grounds. One of these was a report that cost Wirral Council £20,000 from their then auditor the Audit Commission. It was a twenty-six page Public Interest Disclosure Act report into what happened during the tendering of the multi-million pound Colas contract. Despite Wirral Council’s reluctance to release it in response to my FOI request it was in fact published on their website as it was considered during an Audit and Risk Management Committee meeting that met in September 2010.

Here are some quotes from that report by the Audit Commission that obviously Wirral Council didn’t want to release in response to my Freedom of Information Act request:

“However, the issues raised were genuine concerns and our review did highlight some weaknesses including a lack of clarity about separation of duties, inadequate records and documentation and the need to clarify corporate systems for raising and recording potential conflicts of interest. There were also examples of a lack of proper consideration of or disregard of procedures, for example meeting with potential tenderers during the period between the post tender qualifying stage and tender
submission.” (page 7)

“These weaknesses potentially left the Council and individuals open to external challenge. If there had been external challenge to the contract by an aggrieved bidder, the remedy could have led to substantial damages being paid and loss of reputation by the Council. Going forward, a new EU Remedies Directive applicable to new procurements advertised after 20 December 2009 means that aggrieved bidders now have tougher remedies against public authorities that break procurement rules. The High Court will be able to set aside signed contracts resulting in delays to services, as well as significant and costly litigation and further procurement costs (see Appendix 3 for further detail).” (page 7)

“As noted at paragraph 1, the PIDA concerns were raised with us following an internal PIDA investigation. The Council needs to continually consider the adequacy of its Whistleblowing procedures and how well they are complied with to ensure that individuals have confidence that issues will be fully investigated and lessons learnt.” (page 7)

“Concerns were raised with us that a meeting was held by the Director of Technical Services and another senior officer with one of the tenderers between the post qualifying stage and tender submission.” (page 11)

“However, the meeting was not minuted and so there is no formal record of what was actually discussed. The Director of Technical Services and the other senior officer indicated that the reason for the meeting was to clarify whether tenderers could bid for both the main tender and for the sub-contract work for the in-house tender. Holding this meeting and failing to record it was clearly inappropriate and contrary to procedure and put the Council at risk of non-compliance with procurement regulations and the tenderer at risk of disqualification.” (page 11)

“The invitation to tender clearly specifies the procedure for enquiries from potential tenderers in order for the process to be open and fair for all concerned and to ensure there is no canvassing which would result in disqualification from the tendering exercise” (page 11)

“Concerns were raised with us that the Director of Technical Services had failed to declare a potential conflict of interest regarding a personal friendship with an individual in one of the firms bidding for the contract.” (page 12)

“Our review confirmed that a conflict of interest form was submitted by the Director but this was done retrospectively. We found no evidence of any information being shared as part of this association.” (page 12)

“The Director of Technical Services completed a conflict of interest declaration on 11 November 2008 and submitted it to the Chief Executive to be considered at his next annual Key Issues Exchange (KIE) meeting which was held in November 2008. However, it was following the award of the contract (16 October 2008) and should have been submitted and discussed with the line manager at the start of the tendering process. In addition, as the tenderer was an existing contractor, there should have been existing annual declarations on file. This retrospective declaration has clearly allowed the relationship between the Director and the individual to be viewed with suspicion.” (page 12)

“The Director of Technical Services indicated that the individual in the firm is an acquaintance who is a close friend of his brother who had previously worked for the firm. Although the Director was aware that the individual worked in the firm he judged that there was no conflict to declare. Once he became aware that the individual would be involved in the contract going forward the Director submitted his conflict of interest form in line with his judgement and his interpretation of the Council’s procedures.” (page 12)

“However, Council procedures clearly state that in order to manage conflicts of interest (including any perception of a conflict), employees should complete the form even if there is nothing to declare and return it to their line manager at the KIE and any amendments should be made immediately. During our review we found no evidence of any annual declarations of interest for the Director prior to the one submitted on 11 November 2008 apart from those covering the period when his brother worked for the firm. However, the absence of annual declarations was not unusual in the Council at that time and was raised as an issue in Internal Audit reports during 2008 and a memo dated March 2009.” (page 12)

“The key issue is whether the Director or his line manager should have made the judgement about whether and when a potential conflict should be declared. Our view is that it was the responsibility of the Director to make the line manager aware of his ‘acquaintance’ when the firm first contracted with the Council and this should have been reviewed when the tendering exercise started and the firm received an invitation to tender. The judgement about whether it was a conflict (or a possible perceived conflict) then rests with the line manager and arrangements could have been put in place to ensure that it was appropriately managed and any ‘perceptions’ of conflicts rebuttable.” (page 13)

“As noted above, the absence of annual and updated declarations as well as poor evidencing of review and consideration by line managers was not unusual within the Council. We also found during this review that there were weaknesses in the procedures around the employment of consultants, for example ensuring sign up to confidentiality clauses and completion of conflict of interest forms and supporting consideration (one of the consultants had previously worked for the winning firm).” (page 13)

“The Council needs to continually consider the adequacy of its Whistleblowing procedures and how well they were complied with to ensure that individuals with genuine concerns have confidence that issues will be fully investigated and lessons learnt.” (page 15)

“During the period when the contract was tendered and let any external challenge by aggrieved bidders could have lead to damages being paid.” (page 23)

If you click on any of the buttons below, you’ll be doing me a favour by sharing this article with other people.