Exclusive: Next 20 Pages of Wirral Council’s Colas Contract (Highways and Engineering Services Term Maintenance Contract)

Exclusive: Next 20 Pages of Wirral Council’s Colas Contract (Highways and Engineering Services Term Maintenance Contract)

Exclusive: Next 20 Pages of Wirral Council’s Colas Contract (Highways and Engineering Services Term Maintenance Contract)

                           

This continues from an earlier blog post with the first twenty pages of the Colas contract. The contract itself is in A5 format, but the version I’ve been given is a copy in A4. As usual you can click-through each thumbnail for more readable versions of each page.

Wirral Council Colas Highways Maintenance Contract Page 21

These pages have screenshots from the Inventory Management Screen and Job Management Screen as well as some instructions on how to use the software.

Wirral Council Colas Highways Maintenance Contract Page 22

These pages have details on Cost Management, Test Management, Customer Care, Mapping Links and some further screenshots of the Customer Care Screen and the Test Management – Unit/Cable Test screen.

Wirral Council Colas Highways Maintenance Contract Page 23

These pages have sections on mobile working (not implemented at Wirral), night scouting, job management, inventory management, gully cleansing, gully cleansing background, gully cleansing assets, contractor data and reports & photographs.

Wirral Council Colas Highways Maintenance Contract Page 24

These pages are about ICT at Wirral Council with sections on Enterprise Resource Planning, Customer Relationship Management, Document Management, GIS, Databases, ICT Infrastructure, Server Equipment and Operating Systems, Desktop Systems, Telecommunications Networks and Network Protocols.

Wirral Council Colas Highways Maintenance Contract Page 25

This continues being about ICT at Wirral Council with sections on Network Protocols, Internal Telephone Network, Network Equipment and Internet Access & Network Security.

Wirral Council Colas Highways Maintenance Contract Page 26

This is a flowchart entitled HESPE (Highways Engineering Services Procurement Exercise) Assets and Work Ordering Interim Position at April 2009.

Wirral Council Colas Highways Maintenance Contract Page 27

These pages have sections on call out/out of hours repairs, works areas and definitions of priorities 1,2 and 3, priority repair times (with definitions of priorities 1 to 5), aggregation of work, discounting of work orders based on value, structural maintenance programme/minor traffic improvement schemes and gully cleansing/minor drainage works.

Wirral Council Colas Highways Maintenance Contract Page 28

These pages have sections on work ordering and the payment process as well as a screenshot of an example highways drainage work order.

Wirral Council Colas Highways Maintenance Contract Page 29

This has a table of incident analysis codes by asset type, asset description, main cause, effect, action and result. It also details who determines the level of service for a work order and a table of the target timescales for various types of highway drainage work.

Wirral Council Colas Highways Maintenance Contract Page 30

These pages have a table detailing which letter (from A to Z) corresponds to which planned gully cleansing round along with a map showing which areas the rounds cover.

Wirral Council Colas Highways Maintenance Contract Page 31

This details the information that Colas is to supply to Wirral Council when it does work on the highway drainage assets (including the car parks). It also details how the Highway Drainage Asset Amendment Form should be used.

Wirral Council Colas Highways Maintenance Contract Page 32

These pages contain a blank Highway Drainage Asset Amendment Form and a section on “Drainage Specials”. Drainage Specials are areas that are particularly susceptible to flooding and/or accumulation of silt and require more frequent cleansing.

Wirral Council Colas Highways Maintenance Contract Page 33

These pages are a table of the Council’s car parks (each is given a number) in the areas of Birkenhead, Liscard, Moreton, New Brighton, Seacombe, Wallasey, Heswall, Irby, Pensby, Hoylake, Meols, West Kirby, Bromborough, Higher Bebington, Eastham, Bebington, New Ferry and Rock Ferry.

Wirral Council Colas Highways Maintenance Contract Page 34

These pages detail bridges, interceptors and culverts.

Wirral Council Colas Highways Maintenance Contract Page 35

These pages have sections on the public rights of way network, painting programmes, winter maintenance arrangements, coast protection minor works and street lighting.

Wirral Council Colas Highways Maintenance Contract Page 36

These pages are a section on depot arrangements and a plan of the main depot building, external stores and canteen.

Wirral Council Colas Highways Maintenance Contract Page 37

These pages contain a map of where the depot is and sections on completion, working with the employer and others, tests, title and the New Roads and Street Works Act 1981.

Wirral Council Colas Highways Maintenance Contract Page 38

These pages have sections on notices, performance bond and performance as well as the cover page for section 2.2 (specification).

Wirral Council Colas Highways Maintenance Contract Page 39

This has the preamble to the “Specification for Highway Works”.

Wirral Council Colas Highways Maintenance Contract Page 40

This has a table of pages and relevant publication dates for the specification for Highway Works. If you’d like me to continue to publish more of the Colas contract then please leave a comment.

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First 20 Pages of Wirral Council’s Colas Contract (Highways and Engineering Services Term Maintenance Contract)

First 20 Pages of Wirral Council’s Colas Contract (Highways and Engineering Services Term Maintenance Contract)

First 20 Pages of Wirral Council’s Colas Contract (Highways and Engineering Services Term Maintenance Contract)

                            

For some reason people seem to like reading about Colas on this blog so here is another blog post about Wirral Council’s relationship with Colas. Wirral Council have a really long contract with Colas (called the Highway and Engineering Services Term Maintenance Contract), that’s over five hundred pages long. Currently the contract (which runs to 2014) is out to tender with Wirral Council’s Cabinet expected to reach a decision on a new contractor (or to bring it in-house) by the end of the year. Colas have already stated they won’t bid for the new contract.

The contract itself is in A5 format, but the version I’ve been given is a copy in A4. As usual you can click-through for more readable versions of each page.

Wirral Council Colas Highways and Engineering Services Contract Page 1

This is a cover page for volume one of the contract, which detail the sections in volume one (forms and certificates, general data and optional statements, additional conditions of contract (Z Clauses), Local Labour, Freedom of Information and TUPE information).

Wirral Council Colas Highways and Engineering Services Contract Page 2

This is the start of the contract. Although the contract ran from the 1st April 2009, the agreement with Colas is dated 17th March 2010. In order to protect itself shouldn’t Wirral Council have made sure they a signed contract in place before work was started?

Wirral Council Colas Highways and Engineering Services Contract Page 3

This is just a cover page for section 1.1 (forms and certificates).

Wirral Council Colas Highways and Engineering Services Contract Page 4

These contain the signature of Colas’ Chief Executive Officer dated the 4th September 2008. These pages are reassurances from Colas made as part of the tendering process to carry out the work if they win the tender and that before the returnable date for the tender that they’ll keep various aspects of their tender confidential.

Wirral Council Colas Highways and Engineering Services Contract Page 5

This is Colas’ tax certificate information and the cover page for section 1.2 (General Data and Optional Statements).

Wirral Council Colas Highways and Engineering Services Contract Page 6

This page details various terms used in the contract even going so far as to define the language of the contract as English and the currency of the contract as pounds sterling!

Wirral Council Colas Highways and Engineering Services Contract Page 7

This deals with risks and insurance, optional statements, Y(UK)2 (please leave a comment if you know what that means) and how prices are to be adjusted for inflation with reference to Baxter indices and Gershon Efficiency Savings.

Wirral Council Colas Highways and Engineering Services Contract Page 8

This has the Baxter (nothing to do with soup) index in the form of a table and sections on performance bond, retention, limitations of liability, key performance indicators and a reference to Y(UK)3 (again if you know what this means please leave a comment).

Wirral Council Colas Highways and Engineering Services Contract Page 9

This is a cover page for section 1.3 (additional conditions of contract – Z clauses).

Wirral Council Colas Highways and Engineering Services Contract Page 10

This has sections on intellectual property rights, corrupt practices, principal contractor, confidentiality, partnering, quality statement, quality management system, named key persons and named sub-contractors.

Wirral Council Colas Highways and Engineering Services Contract Page 11

This part has sections on accidents on site, recovery of sums due from contractor, special requirements of statutory bodies, Construction Industry Scheme, Value engineering, TUPE, Pension Scheme, Two Tier Workforce, Freedom of Information and Provision of Information on Contractor’s Employees for the Purposes of the Transfer of Undertaking (Protection of Employment) Regulations 2008.

Wirral Council Colas Highways and Engineering Services Contract Page 12

This continues the additional contract conditions with sections on audit and ECC Option B Clause 63.13. It also has the cover page for a section on local labour.

Wirral Council Colas Highways and Engineering Services Contract Page 13

The section on local labour is just a blank page, but this also has the cover page for a section on employment and training in the construction industry.

Wirral Council Colas Highways and Engineering Services Contract Page 14

This is the code of practice signed by Colas which includes a signed statement of intent by Colas to “use their best endeavours to ensure that not less than 90% (including those directly employed by us and those sub-contracted to ourselves) will be established residents of the Wirral Borough”. Councillors have asked previously if local labour clauses can be included in other Wirral Council contracts to be told by officers they can’t because it’s “illegal”, the fact it’s in this contract shows it’s not and is a good way that Wirral Council can ensure the money it spends remains within the local economy.

Wirral Council Colas Highways and Engineering Services Contract Page 15

This is the statement of support signed by Colas for the Code of Practice for Employment and Training in the Construction Industry and for its role in “the objective of reducing local long-term unemployment to be publicised in an appropriate manner”. It’s also the cover page for a section on Freedom of Information.

Wirral Council Colas Highways and Engineering Services Contract Page 16

This contains a short, but interesting section on Freedom of Information copied below followed by the cover page for TUPE information:

“FREEDOM OF INFORMATION ACT 2000

STATEMENT OF INTENT

The Council undertakes to use its best endeavours to hold confidential any commercially sensitive information provided in the tender submitted, subject to the Council’s obligations under law, including the Freedom of Information Act 2000. If a tenderer considers that any of the information submitted in the tender should not be disclosed because of its commercial sensitivity or confidentiality, then this should be stated with the reasons for considering the information confidential or likely to prejudice commercial interests if disclosed to the public. The Council will then consult with the tenderer in considering any request received under the Freedom of Information Act 2000 before replying to such a request.”

Wirral Council Colas Highways and Engineering Services Contract Page 17

This just states:

TUPE INFORMATION

The Information on both the HESPE TUPE list schedule and CD (enclosed with hard copy of this contract) relate to current conditions of employment.”

Wirral Council Colas Highways and Engineering Services Contract Page 18

This is the cover page for Volume 2 (Contract Data Part One (ii) Works Information) detailing sections on general description, specification, performance management and standard details as well as the cover page for section 2.1 (general description).

Wirral Council Colas Highways and Engineering Services Contract Page 19

This is a description of the works to be carried out under the contract which are in two packages (package A and B). Package B is minor repairs to coast protection structures, package A is highway works. It has sections on drawings, specifications and method of measurement, indicative annual expenditure by Wirral Council for various types of work, a section on the Contractor’s responsibilities and on working hours.

Wirral Council Colas Highways and Engineering Services Contract Page 20

This continues the section on working hours and starts a section on administration of the contract. This has subsections on existing IT systems, Highways (Field Service Overview) and Street Lighting (HiLight Horizon Street Lighting System).

If you’d like me to publish more of the Colas contract than this please leave a comment.

Continues at Exclusive: Next 20 Pages of Wirral Council’s Colas Contract (Highways and Engineering Services Term Maintenance Contract).

If you click on any of these buttons below, you’ll be doing me a favour by sharing this article with other people. Thanks:

Audit and Risk Management Committee 26th November 2012 Part 1 Highway and Engineering Services Contract

Audit and Risk Management Committee 26th November 2012 HESPE (Highways Engineering Services) Contract

The Chair of the Audit and Risk Management Committee started the meeting with a one minute silence for two councillors who had recently died.

There were no declarations of interest and the minutes of the meeting held on 19th September were quickly agreed.

The first item was the report on the action plan in response to the District Auditor’s report into the Highway and Engineering Services Contract. Colin Hughes informed the Committee that it had been presented to Cabinet on the 18th October.

Councillor Foulkes asked for assurance that Wirral Council was in communication and there was a dialogue with the people who had blown the whistle on the contract?

Colin Hughes replies that he had not been involved personally but could make enquiries. David Armstrong said that when he had been Acting Chief Executive there had been a continuing exchange between himself and the whistle-blower.

Cllr Brighouse referred to Recommendation 14, he wanted them to spend more time looking at implementation which in the past he thought they hadn’t done as well at.

Cllr Abbey thought the timescale of January for Recommendation 20 (the review of Internal Audit) was not much time to get councillors involved.

Mark Niblock, Deputy Chief Internal Auditor said there was currently a review into the effectiveness of Internal Audit and the actions taken to address issues. Following the review a report would be brought back to the Audit and Risk Management Committee.

Cllr Abbey referred again to recommendation 20.

Peter Timmins said in order for councillors to be informed, there was preliminary work that needed to be done. He told them that they were currently sharing a Chief Internal Auditor with Liverpool City Council, who was working with their deputy Chief Internal Auditor Mark Niblock. Mr. Timmins said that they didn’t want to get sidetracked with detailed discussions, which were quite technical, but next month they would produce proposals and anything councillors raised would be answered.

Cllr Sullivan said that it worried him when he said it was too technical for the councillors, he said it was important that the councillors scrutinise before decisions were made. He said he had concerns that the scrutiny committees get reports on serious stuff, but all the decisions had been made and was concerned by being told it’s a bit too technical for councillors.

Peter Timmins responded that they would be bringing recommendations to the Audit and Risk Management Committee, he wanted to translate it out of “audit speak” and their intention was to engage fully and not to hide.

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