Audit & Risk Management Committee (Wirral Council) 29th November 2011 Part 2 Budget Projections 2012-2015

Cllr Simon Mountney also asked about the processes in place. David Taylor-Smith said it was a decision of the administration, they were provided with the information which was then discussed. The Budget would be set by the statutory deadline. Cllr Simon Mountney asked about actions taken by officers. David Taylor-Smith said that there were a … Continue reading “Audit & Risk Management Committee (Wirral Council) 29th November 2011 Part 2 Budget Projections 2012-2015”

Cllr Simon Mountney also asked about the processes in place.

David Taylor-Smith said it was a decision of the administration, they were provided with the information which was then discussed. The Budget would be set by the statutory deadline.

Cllr Simon Mountney asked about actions taken by officers.

David Taylor-Smith said that there were a number of processes. There was the Budget Simulator which was running to the 30th November. The administration was making deliberations.

Cllr Simon Mountney said the decisions were based on a game?

David Taylor-Smith said there were assumptions and the report was a projection. It had been quickly revised over the 1% in 2013. There were also implications for Housing Benefit. He asked if Cllr Simon Mountney wanted him to share such matters with the Chair and spokespersons? He said the Budget Projections was a regular report to Cabinet and the latest projections would be in the next report. There had been announcements today but the next meeting would be mid January.

Cllr Ron Abbey asked if there was signficant movement then it should be shared with the Chair, Deputy Chair and spokespersons, as the longer it was delayed the less time they had.

Cllr Alan Brighouse asked if there were enough resources to fulfill the requirements of the Budget process?

David Taylor-Smith said it was kept under regular review.

Cllr Jim Crabtree asked what officers were doing to stay within projected budget spends?

David Taylor-Smith said that was up to individual Chief Officers. The budget allocations went to Cabinet along with assurances. He was happy to take specific instances to Chief Officers.

Cllr Jim Crabtree and the committee agreed the report and moved to item 4 (Internal Audit Update).

Audit & Risk Management Committee (Wirral Council) 29th November 2011 Part 1, Declarations of Interest, Minutes (28/9/2011), Budget Projections 2012-2015

Present:

Labour
Cllr Jim Crabtree (Chair)
Cllr Darren Dodd (Vice-Chair)
Cllr Irene Williams
Cllr Ron Abbey

Conservative
Cllr Simon Mountney (Spokesperson)
Cllr James Keeley
Cllr Sue Taylor (deputy for Cllr Jeff Green)

Liberal Democrat
Cllr Alan Brighouse (Spokesperson)

Officers present
Tom Sault
Surjit Tour (Legal adviser)
Mark Delap (Committee Clerk)
David Taylor-Smith

Also
Mike Thomas (District Auditor)
Liz Temple-Murray (Audit Commission)

Surjit Tour after talking with the Chair Cllr Jim Crabtree left the room. Mike Thomas said that agenda item 9 (Audit Commission) HESPE Follow Up Report would not be dealt with tonight.

Cllr Jim Crabtree said he would like to make a start and welcomed people to the meeting. He asked for any declarations of interest. None was declared. The minutes of the meeting held on the 28th September 2011 were agreed.

David Taylor-Smith introduced the Budget Projections 2012-2015 report. He said it was a regular report to Cabinet and referred to page nineteen, which dealt with the shortfall in each of the next three financial years. There were processes to address the issues rather than debate over how the shortfall would be found. He asked for any questions.

Cllr Jim Crabtree invited Cllr Darren Dodd to speak.

Cllr Darren Dodd asked him to “tell us more about the processes in place”?

David Taylor-Smith said the Director of Finance reported to the Cabinet meetings. He said the Cabinet and the Executive behind the scenes had regular debates over planning and how the [Labour] administration responded to the reports was up to them.

Audit & Risk Management Committee 28/9/2011 Part 2

Tom Sault introduced the Statement of Accounts covering report and Appendix. He said the Merseyside Pension Fund was part of the Metropolitan Borough of Wirral’s accounts and this was a recommendation from the Pension Committee. There was the report to the District Auditor, Annual Governance Statement and letter of representation as well as the Action Plan. It had been signed off and there had been a briefing in July.

Unfortunately it had been published on the 4th July instead of the 30th June, which was behind the deadline. These would be formally published by the 30th September. They would get the auditor’s report in the next couple of days. There was an adjustment to one outstanding item, which was likely to happen by the end of the day. It was to do with a complex issue affecting £6 million of capital grants. This had no effect on the bottom line. There was an adjustment to two accounts, one being the technical services department with regards to how assets are treated under the International Financial Reporting Standards. This had no effect on the bottom line, but lessons had been learnt.

Cllr Crabtree asked Mike Thomas to respond.

Mike Thomas said the key messages had been issued in a supplement to page 36 and went on to talk about value for money, internal control weaknesses and key matters. He said it had been a challenging year in the public sector. He was still of the view that it was an unqualified opinion. He thought project management could be better and they needed to manage the process better.

Audit & Risk Management Committee 28/9/2011 Part 1

Cllr Jim Crabtree (Chair) said “Good evening” to start the meeting. He asked for any declarations of interest. No declarations of interest were declared. The minutes of the meeting held on the 30th June 2011 were received.

An officer introduced the Merseyside Pension Fund accounts and Appendix. He said they had been audited and the recommendation was to agree the accounts (and amendments) as well as the letter of representation. The accounts had been to Pension Committee on the 19th September, but this was a briefer version. He referred to the appendix and the changes made by the Audit Commission as well as changes due to International Financial Reporting Standards. The audit opinion was unqualified. There had been lessons learnt about reconciliation and investment accounting.

Cllr Crabtree said he would take agenda items 3, 4, 5 and 6 together as they were related.

Mike Thomas, introduced the Annual Governance Report into the Merseyside Pension Fund. He also referred to the Pension Committee meeting. He said it was an unqualified opinion, but there were outstanding matters which were detailed in the supplementary pages. It was an unqualified opinion but there were two material errors in presentation and classification.

He referred to page 12 and said there were no issues about independence. The recommendations in the report were subject to discussion about the amendments which were as a supplementary paper. All work was complete. The report sets out in detail changes which would need to be done by next year, and he alluded to the main one. He thanked the Merseyside Pension Fund team and pointed out the deadline was Friday.

Play Areas Gautby Road Play & Community Centre

I welcome the Ilchester Park play area in Bidston as mentioned in this Wirral Council press release.

However 200 yards away from Ilchester Park (as the crow flies) and just a few minutes walk away is a play area next to the Gautby Road Community Centre. The land the play area is on is owned by Wirral Council. Most of the time it is kept padlocked.

Cllr McLachlan stated in the Wirral Council press release: “Local children deserve the best play equipment near their homes and these sites are spread across the borough so that everyone can access them.” Cllr McLachlan (along with Cllr Harry Smith and Cllr Jim Crabtree) are all on the Gautby Road Play & Community Centre Joint Management Committee which manages the community centre and adjacent play area.

I agree with Cllr McLachlan and am pleased that local children can now access the play area in Ilchester Park (I’ve seen children already playing here when I’ve been walking to Birkenhead North train station to get a train). However many children live nearer to the play area which is part of (and next to) the Gautby Road Community Centre. Unlike the Ilchester Park play area it is surrounded by railings.

I have heard many reasons why the Gautby Road play area can’t be used from Wirral Council officers. These range from children could slip in the rain, to children need supervising, to concerns about vandalism. All seem to be a reason to keep it locked up and stop children playing there. The problem has been ongoing for some time and has been brought to my attention by a number of residents.

However it would be great if it could be open at least some of the time and the public made aware of when these times are.

Padlock, Gautby Road play area, Bidston

Gautby Road Community Centre and Play Area, Gautby Road, Bidston

Gautby Road Community Centre and Play Area, Gautby Road, Bidston